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By-Laws




Livingston County Parent Advisory Committee By-Laws
Livingston Education Service Agency
1425 West Grand River Avenue
Howell, MI 48843 (517) 546-5550
 
Approved 1/9/2015
 
Parent Advisory Committee Mission Statement:
The Parent Advisory Committee brings the parent perspective and voice to the
educational process for students with disabilities by advising LESA Special Education
Administration.”
 
I. Officers
A.  The Executive Committee of the PAC will consist of:
1.  Current Chairperson
2.  Past Chairperson
3.  Chairperson Elect
4.  Secretary
 
The Executive Committee will meet at the request of the Chairperson. The Executive Committee will notify LESAs Executive Director of Special Education of the meetings. The purpose of these meetings will be to:
1.   Establish the Agenda for upcoming meetings.
2.   Determine priorities of the PAC, based on information from June meeting.
3.   Establish subcommittees
4.   Direct the work of all subcommittees
5.   Amend By-Laws for approval of quorum.
The Executive Committee meetings are open to all PAC members and LESAs Executive
Director of Special Education; otherwise the meeting is closed to the public.
 
B.  Selection of Officers:
The PAC will hold elections in May (or as needed, should a vacancy occur midyear) to elect Chairperson Elect, Secretary and Website
Administrator.  Terms will commence on July first.
The Chairperson will serve a 3-year term as defined below: Year 1:  Chairperson Elect
Year 2:  Chairperson of the PAC Year 3:  Past Chairperson
The Secretary will serve a 1-year term with the option of continuing in that position, subject to the vote of the PAC as a whole.
 
 
 
The Website Administrator will serve a 1-year term with the option of continuing in that position, subject to the vote of the PAC as a whole.
 
In the event the Chairperson resigns from the PAC, the Past Chairperson will take on the responsibility of Chairperson for the remainder of the school year.


 
If the Chairperson Elect or Secretary resigns from the PAC, the entire PAC will be notified in writing.  All current members will be given the opportunity to express interest in the position. A vote on the replacement will take place at the first PAC meeting following the resignation.
 
C.  Responsibilities of Officers:
Chairperson- Facilitates Executive Committee and PAC meetings. The Chairperson, with the assistance of the Executive Committee, will set the direction of the PAC meetings each month, as well as coordinate guest speakers as requested by members. The Chairperson will authorize all purchases made on behalf of PAC members.   The Chairperson or an appointee may also attend various committees or group meetings representing the PAC.
 
Chairperson Elect- Attends Executive Committee Meetings and PAC meetings; facilitates meetings in the absence of the Chairperson. The Chairperson Elect notifies PAC Chairperson, LESAs Executive Director of Special Education, Directors of Special Education and local Superintendents of attendance issues. It will be the responsibility of the Chairperson Elect, with the support of the Special Education secretary to maintain 2 membership rosters:
 
1. Membership Information: Name, address, e-mail address and phone numbers,
2. Public Contact Information: Name, e-mail and/or telephone
 
In addition, the Chairperson Elect will maintain data regarding the types of disabilities represented by members.  This information will be maintained in the format of numbers or percentages.  To maintain a members right to privacy this document will not connect specific disabilities to specific members.  Disability information will be based on educational eligibility and not medical diagnosis.
 
In the absence of the Secretary, the Chairperson Elect will take the meeting minutes.
 
Past Chairpersonattends Executive Committee Meetings and PAC meetings, facilitates meetings in the absence of the Chairperson and Chairperson Elect.
 
Secretary – records minutes at each meeting, sends out letters of appreciation to PAC guests, keeps accurate records of attendance and informs Chairperson Elect of attendance issues.  Meeting minutes will be made available to Chairperson within
2 weeks of meeting date.
 
Secretary and Chairperson must approve all expenses by signing or via email. Secretary will provide the Executive Committee with a verbal report of expenses to date, as needed.
 
Website Administrator – maintains the accuracy and integrity of the PAC website,


including updating membership information, calendar of events, and adding information as deemed necessary by the PAC membership.
 
II. Membership
A.       PAC members shall serve for three years.  Members may serve additional terms
when so requested by their local districts Board of Education.  There are no
limits to the number of terms a member can serve.
 
B.       The Executive Director of Special Education and the Chairperson Elect will work collaboratively to determine membership needs for the upcoming school year (vacancies and type of disability). Potential vacancies and needs will be
presented, in writing, during the March meeting of the Executive Committee.  The Executive Director of Special Education and the Chairperson Elect will present this information during the April PAC meeting. The local Director will inform the local school districts Superintendent of current PAC members’ interest, potential vacancies and demographic needs.
 
The Executive Director of Special Education, in collaboration with the Chairperson Elect will work to have reappointment and replacement PAC member nominees to the local school district Superintendents for the May meeting of the local Board of Education for approval.  Local school district nominees will be presented to LESA’s Board of Education, for approval, as needed.  Newly appointed PAC members will assume their duties once the local Board and the LESA Board approves their appointments.
 
C.        Each member has one vote on recommendations.  New members must initially attend two consecutive meetings prior to having voting privileges.
 
D.        Childcare reimbursement will be available for all PAC meetings. Childcare will be reimbursed at the current industry standard and expenses exceeding $30 per meeting will require prior approval from the Secretary.
 
III. Obligations:
A.        PAC members will be actively engaged in annual goals, miss no more than two
meetings, and attend one training per year.
 
B.         Attendance Member must notify the PAC Chairperson of his/her intent to miss a meeting.  If a member plans to participate by telephone or virtually, s/he must notify the PAC Chairperson in advance. In the event that a member misses two consecutive meetings without previously notifying PAC Chairperson, the Secretary of the PAC will notify the Chairperson Elect, in writing, of the absences.  The Chairperson Elect will review the importance of regular
attendance and try to determine the reasons for missed meetings and whether s/he intends to remain a PAC member.  In the event of chronic absences, the Chairperson Elect will submit a letter to the Executive Director of Special Education, the Director of Special Education and their local Superintendent about attendance issues and pursue a replacement to be appointed within 60 days.
 
C.        PAC members are encouraged to attend one LESA Board meeting and two local


Board of Education meetings per school year.  Ideally, one to introduce yourself in fall (could be public comment period or the member can get on the agenda) and secondly, in late spring to show the work that the PAC has done.  Also, present to the PAC feedback on those meetings.
 
D.        At the March meeting, the Chairperson Elect will facilitate a conversation asking PAC members to suggest ideas for the work of the PAC for the upcoming school year.  Suggestions can be made by: PAC members, alternates, Executive Director of Special Education, district Directors of Special Education and any parent of a student receiving special education services.  PAC members will identify the top
2-5 priorities.
 
E.         Each PAC member is encouraged to visit special education programs within their local school district by an appointment set through the local school district personnel.
 
F.         Each PAC member is encouraged to participate and attend inservices, workshops and conferences in order to enhance their awareness of special education laws, and special education programs and services.
 
G.        PAC members may provide information to parents and students about organizations that can provide assistance when concerns regarding Special Education arise.
 
H.        If a member should leave during his/her tenure, the member must submit a letter of resignation to the Executive Director of Special Education and the Chairperson Elect.  The Executive Director of Special Education will notify local school district’s Superintendent and the Director of Special Education of the vacancy and work to fill that position.
 
IV. Eligibility:
Each Constituent School District will nominate 2 members and 1 alternate
member. The nominee must be the parent or legal guardian of a student receiving special education services within that school district.
 
LESA shall appoint 2 members and 1 alternate member. These members must be the parent or legal guardian of a student receiving special education services in a LESA program.
 
Each Public School Academy will nominate 1 member.  The nominee must be the parent or legal guardian of a student receiving special education services at the Public School Academy.
 
The LESA Board of Education will attempt to assure that all types of impairments and all identifiable organizations of parents of disabled persons within Livingston County are represented.
 
The PAC will have one nonvoting alternate member for each local school district, Public School Academy and LESA.  They will be approved by vote in the same manner that a regular member is appointed. Alternates must initially attend two


consecutive meetings prior to having voting privileges. The alternate may vote in the absence of the regular member for their district.  The alternate will serve a three-year term.
 
Their local school district’s Board of Education, Public School Academy’s Board of Directors or LESAs Board of Education nominates potential members and alternates.  All members are approved by the LESAs Board of Education.
 
Executive Committee may consider membership for human service organizations that provide information and support to parents of students and students with disabilities in Livingston County.
 
When a members child moves from an LESA program into a local district or from a local district to an LESA program, the member will have the option of switching representation for the remainder of their term.  A letter of intent to switch will be sent from the Executive Director of Special Education to the appropriate Superintendent/Board of Education. They will be given the opportunity to approve the switch or nominate a different parent representative.
 
V. Quorum:
A quorum shall consist of the Chairperson and either the Chairperson Elect or
Secretary, in addition to at least half of the voting membership.  Members may participate in meetings virtually/via telephone.
 
VI. Meetings:
Meetings are held every month from September-May, with June, July & August
being optional, on the second Monday of the month. Any meeting is subject to change and any changes will be posted to the PAC website. The Executive Committee will notify the Executive Director of Special Education with any meetings scheduled in June, July, or August.  These meetings are open to the public and interested persons are encouraged to attend.  Time will be set aside for visitors to address the PAC with their interests and concerns.
 
VII. Subcommittees:
Subcommittees may be formed to study specific issues or perform specific
functions in keeping with the Bylaws.
 
VIII. PAC Responsibilities:
The LESA Final Plan and its amendments shall be developed in cooperation with
the PAC.  The Executive Director of Special Education will assure that PAC members are provided with individual copies of the current LESA Plan.  The PAC shall have representation on committees formed for the purpose of amending the LESA Plan.  Current memos from the State Director of Special Education relating to the development of LESAs ISD plan shall be shared with the PAC.
1.   Upon receipt of the LESA Plan, the PAC shall review and identify areas of concern and propose changes to the Plan.
2.  Proposed changes will be forwarded to the Executive Director of Special
Education.


3.  Objection to the Plan may be filed by following R.340.1836.

 

The PAC Chairperson will receive a copy of all deviation and waivers requests from constituent school districts and the Intermediate School District as required in R340.1734. This is to be done concurrently with the filing of the deviation with the Michigan Department of Education, Office of Special Education and Early Intervention Services.  The PAC may elect to take a position, in writing, relative

to the deviation or waiver request.

 

The PAC may provide advisory input on any matters that the committee deems appropriate to the improvement of special education services within the intermediate school district.  The PAC may elect to take a position, in writing, relative to any proposed changes in the State Administrative Rules for Special Education, as well as any proposed State or Federal legislation related to the delivery of special education services.

 

IX. Administrative Support

 

Administrative Assistance:

LESAs Executive Director of Special Education will provide administrative

assistance as desired by the PAC.  Including, but not limited to, meeting accommodations, making arrangements for in-service training, speakers for meetings and registration for conferences in order to support capacity building of PAC members.

 

Fiscal Resources:

The LESA shall allocate fiscal and staff resources to the committee to make it

efficient and effective in operation as cited in R340.1838 (4).

 

The LESA will provide budget items for:

1.  Postage

2.  Reproduction of appropriate documents for committee business.

3.  Secretarial and Administrative support

4.  Informational materials for the PAC from LESA.

5.  Childcare reimbursement for LESA PAC meetings.

6.  Annual website fees

7.  Training as approved by PAC vote